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5th population Census Council
Monitoring and Observation Committee (MOC)
Annual Work Plan January-August 2008
|
Preparatory Phase:
Outcome
Detailed monitoring report of the
preparatory phase for both North and
South Sudan states |
|
Outputs |
Activities |
Indicators |
Responsible Person |
Time |
Total USD |
|
1-Mapping, demarcation , house numbering
and enumeration plan tasks are
successfully completed |
Visit the capitals 0f 25 states and
cross check with CBS and SSCCSE the
mapping, demarcation, house numbering
enumeration plan tasks are completed |
# of the monitoring trips
made to the states capitalss |
MOC
members and experts |
Feb-March |
39,000
-
-
- |
|
2-All preparatory tasks pertaining to
the Field Officers (Supervisors)
training is finalized |
Visit the capitals 0f 25 states and
cross check with CBS and SSCCSE the site
of the training centre, training
program, schedule, logistics and make
sure it meets the standards |
# of the training centers
visited by MOC |
MOC
members and experts |
Feb-March |
|
3-Procurement, transportation, storage
repacking and distribution of census
questionnaires, supplies and equipments
are successfully completed |
Visit the capitals 0f 25 states and
cross check with CBS and SSCCSE the
security of storage facilities arrival
of supplies and questionnaires and their
repacking and distribution plan |
1-
All storage facilities
of the questionnaire are
checked.
2-Repacking and
distribution of questionnaires are
closely
monitored |
MOC
members and experts |
Feb-March |
|
4-Recruitment of Field Staff
(Supervisors) is made according to the
set criteria |
Visit the capitals 0f 25 states and
monitor the hiring process of Field
Staff at all levels by CBS and SSCCSE |
Hiring process of Field
Supervisors are closely monitored |
MOC
members and experts |
Feb-March |
|
Enumeration Phase.
Outcomes:
1- Detailed states monitoring reports of
the enumeration process are timely
submitted to the CBS and SSCCSE for
their immediate action. 2- Detailed
report highlighting achievements,
shortcoming and coverage of the
enumeration process in different parts
of the country. |
|
Outputs |
Activities |
Indicators |
Responsible Person |
Time |
Total USD |
|
International Observers Team memberss
identified, contracted and well
acquainted with their Terms of Reference |
1-
Establish panel for identification,
selection of the International/national
Team |
Memberss
of the International/national Observers
Team have been approached. |
MOC
members |
Feb |
- |
|
2-
Prepare their travel plan, work plan and
accommodation |
Travel
plan, work plan and accommodation plan
are prepared |
MOC
members |
Feb |
800 |
|
3-
Organize orientation session on roles
and responsibilities of International
memberss |
# of
the International Committee members
attend the orientation sessions |
MOC
members |
Feb |
7800 |
|
Deployment of Field Staff (Enumerators
and Supervisors) and census
questionnaires are made according to the
agreed upon plan |
Randomly
select villages/residential areas and
cross check the deployment of the Field
Staff and distribution of census
questionnaires |
# of
states’ report received
regarding
the deployment of field staff and
distribution of census questionnaires |
MOC
International National Team
s |
April |
1,404,000 |
|
Enumeration process covered all
geographic areas and meest quality
control standards |
Cross
check the data collection process and
ensure that it covers all identified
areas and meet the quality control
standards. |
# of
states’ report regarding the coverage of
data collection and data collection
process received |
MOC
International National Team
|
April |
|
Retrieval, storage and transportation
process of the completed questionnaires
to the data processing centers are made
properly and on timely basis
|
Closely
monitor the retrieve, storage and
transportation of the completed
questionnaires from villages to data
processing centers and ensure that
agreed upon safety and security measures
are adhered to during all process |
% number
of the completed questionnaires
retrieved to the
data
processing centers safely
and on
timely basis |
MOC
International National Team
|
April-May
|
|
After
enumeration and data processing phase
Outcomes:
Detailed monitoring report of the data
processing phase in both North and South
Sudan |
|
Outputs |
Activities |
Indicators
|
Responsible
Person |
Time |
Total USD |
|
Data processing
centers are well equipped and had enough
space for questionnaires storage and
data entry process |
Visit the data
processing centers in North and South
Sudan and ensure it meets the standards. |
# of the data
processing centers checked by MOC
members |
MOC International Committee
and Memberss |
April |
- |
|
Data entry
(Scanning) and transportation to Central
Office of SBC and SSCCSE are made
according to the agreed plan |
Closely monitor the
data entry process and transportation
from processing centre to the main
office of CBS and SSCCSE |
# of reports
received regarding data entry and
transportation to CBS and SSCCSE Offices |
MOC International Committee
and Memberss |
May |
- |
|
Processing of short
and long questionnaires are made
according to the international standards |
Closely monitor the
processing of short and long
questionnaires in CBS and SSCCSE Offices |
Report pertaining
to the data processing and results
developed and submitted to Population
Census Council |
MOC International Committee
and Memberss |
May-June |
- |
|
Coordination
Mechanism
Outcomes: MOC
tasks are well coordinated in North and
South Sudan and implemented according to
the agreed upon plan of action |
|
Outputs |
Activities |
Indicators
|
Responsible
Person |
Time |
Total USD |
|
Two Offices are
extending technical and administrative
support to members of MOC in Khartoum ,
Juba and Jenaina
|
Rent one office to
MOC members in Khartoum, Juba and
Jenaina |
Three offices
leased |
MOC |
Jan |
84800
- |
|
Hire national staff
to extend administrative support to the
MOC members |
6 staff are
providing admin support to MOC members
in each office |
MOC |
Jan |
|
Provide office
stationary, communication fees,
Vehicle’s maintenance and operation |
Office supplies
provided on timely basis |
MOC |
Jan-Aug |
|
States monitoring
reports of the three census phases are
discussed and endorsed in coordination
meetings |
Organize three
coordination meeting in Khartoum and
Juba for state memberss of MOC Committee |
Number of the
meetings organized at Khartoum and Juba |
MOC |
Jan-Aug |
79350 |
Moniters at County Levels
The Teachers Union is requested to prepare 300 qualified
teachers with previous experience in census, all
of them were trained screened as 150 of them
were posted to different counties. 133 of them
where posted to south and 190 of them are posted
to the northern region.
According to MOC –Plan the gap between the state and the
county should be bridged by the presence of such
team the team of reference of the team is as is
follows:
1.
To help the MOC state monitors by its co-ordination
with the numeration areas.
2.
To draw the attension of the MOC state monitors to
areas where it needs more attentive work
3.
The team is working under the supervisor of MOC
state representive the team has nothing to do
with the state report and can report directly to
MOC Chair after the mission ends.
4.
The team has nothing to do with writing the state
report and can report.
5.
No any financial commitment, transportation,
accommodation …etc .Should be given to the team
by the MOC state monitor nor by State.
6.
The team should be distributed by the MOC state
representive to different Mahaliat in the State
to MOC state monitor.
7.
The team should provide reports on the coverage to
the enumeration all over the Mahalia to MOC
State monitor.
8.
The team mission is terminated after the monitoring
of the retrival of the questionnaire(safety and
security) handling and transportaion
MOC is catering for the finance of this mission (county
monitors) as well as the MOC state monitors,
from its own resources.
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